OPEN BID INVITATION[the Provision of Security Service]
1. Project Details
Ÿ Job Title: Security Service of the Korean Embassy Ÿ Duration: 2022.1.1. to 2022.12.31.(a one year contract)
Ÿ Scope of work : Security Guard Service for the Embassy of the Republic of Korea and the Korean Ambassador’s Residence in Colombo
- At least 6 security guards for day shift and 4 security guards for night shift - 24/7 for 365 days, non-stop security services including public holidays
- At least two Shifts(07:00~19:00/19:00~07:00) per day (A shift should not exceed 12 hour)
2. Tender Information
Ÿ Eligibility for submission of tender
- Tender should have valid permit/registration from relevant authorities for providing such services.
- Tender must not have any ground for disqualification in related regulations, such as suspension of business and designation of fraudulent companies as of the submission date
- Tender must be able to maintain strict confidentiality about internal system Job Description
- The Security Guards Should
1) Check every visitor's belongings and inspect visitors' vehicles
2) Maintain every record of the security activities including visitors' names, their purpose of visit, security search for vehicles, belongings, etc
3) Follow other requests of the Korean Embassy, when it is related to the Security 4) Inspect Embassy staffs and offices, while alarm system in operation
5) Report to the Officer in Charge of the Embassy regularly once a week
6) Report to the Officer in Charge of the Embassy irregularly when the Officer in Charge requests
- The Security Firm Should
1) Dispatch security guards with sufficient work experience
2) Give one month notice in writing prior to any change of the security personnel 3) Arrange security guards' shift which does not exceed 12 hours
Ÿ Registration Due: Sunday, November 7th 2021 by 11:59 p.m.
- Email the required documents below to korembsl@mofa.go.kr 1) Registration form(Attached [Form1])
2) Brief portfolio (1 Copy including past performances, scale of the company, credit-rate, 3 years references, etc)
Ÿ Final Due: Sunday, November 14th 2021 by 11:59 p.m.
- Email the bidding price form(Attached [Form2] and Total price with detailed calculation) and the contract format to korembsl@mofa.go.kr
Ÿ Bidding Result : to be informed individually after November 7th 2021, via email or call - Interview will be announced only to the successful bidders
※ The given schedule is subjected to change and changes will be notified.
Ÿ Bidding Decisions
- Bidder type : Negotiation
- Bidder Evaluation Method : Qualification examination by the Embassy
- Bidders are examined by their bidding prices and the selection criteria below, and need to earn at least 85 points or above from the selection criteria.
criteria Max score
Price Bidding Price 70
Capacity
Previous experience of projects 10
Technical expertise 10
Appropriateness of qualification 10
Total 100
Ÿ Expected Investment Range : Under Rs. 690,000 /a month Ÿ Contract Schedule
- Contract Signing: Within 10 days from the result announcement
※ If the successful bidder does NOT wish to continue the contract, it is required that the bid deposit (5% of EIR, waived at registration) be paid to the Embassy(*Decree Article 37,38)
- Contract period: 2022.1.1. to 2022.12.31. (1 year) Ÿ Bidding Invalidation
- Applicants that do not meet the stated qualifications will not be considered for this bid.
- Applications with insufficient, forged and counterfeit documents will not be considered(*Decree Article 76).
Ÿ Others
- All bidders are obliged to be fully aware of information specified in bid invitation.
The Korean Embassy is not held responsible for any issues arising from misinterpretation by bidder.
- The Korean Embassy promotes transparency and fairness in contracts(*Decree Article 5-2), and the successful bidder will be asked to sign and consent several documents, including “Pledge to Implement Integrity Pact”, “Confidentiality Agreement” in order to meet the contractual requirements of the Government of the Republic of Korea.
- The Korean Embassy may request bidding deposit and contract deposit according to the *Decree Article 37 and 50.
- Any difference of interpretation would follow the interpretation of the Embassy.
* Enforcement Decree of the Act on Contracts to Which the State Is A Party(Korea)
2021.11.01.
The Embassy of the Republic of Korea
[FORM 1] BIDDING REGISTRATION
BUSINESS INFORMATION
NAME OF BUSINESS
BUSINESS REGISTRATION
#
ADDRESS PHONE
NUMBER
C.E.O. E-MAIL
ADDRESS BRIEF
INTRODUCTION (SIZE, BUSINESS AREA, ETC.)
B I D D I N G INFORMATION
BIDDING INFORMATION
#
The Korean Embassy Bidding Invitation #2021-01
PROJECT DESCRIPTION
Security Guard Service for the Embassy of the Republic of Korea and the Korean Ambassador’s Residence in Colombo
MAIN POINT OF CONTACT
Name:
Position/Title:
Direct Number:
E-mail:
BIDDING DEPOSIT WAIVER
By entering the bid, it is agreed that our bidding deposit (5%
of the EIR) is waived and will only be paid if we do not wish to continue the contract procedure as the successful bidder.
We, as a qualified business, would like to participate in the open bid at the Embassy of the Republic of Korea. We agree with all the conditions and procedures announced in the Open Bid Invitation, and thus submit all the required documents to enter the bid.
※ Attachment: Required documents mentioned in the Invitation
- Brief portfolio (1 Copy including past performances, scale of the company, credit-rate, 3 years references, etc)
. . 2021.
N A M E (SIGNATURE)
TO THE EMBASSY OF THE REPUBLIC OF KOREA
[FORM 2] BIDDING PRICE PROPOSAL
PROJECT DESCRIPTION
Security Guard Service for the Embassy of the Republic of Korea and the Korean Ambassador’s Residence in Colombo
BIDDING
INVITATION # The Korean Embassy Bidding Invitation #2021-01 CONTRACT
PERIOD 2022.01.01. ~ 2022.12.31. (1 year) ORDERING
ORGANIZATION The Embassy of the Republic of Korea in Sri Lanka
BIDDING PRICE $ / month LKR / month
BIDDING DEPOSIT
WAIVER (PLEDGE OF
PAYMENT)
※ By entering the bid, it is agreed that the waived bidding deposit will be paid If the successful bidder does not wish to continue the contract procedures.
Bidding Deposit Rate: 5% of the EIR
(Enforcement Decree of the Act on Contracts(Korea) Article 37(Tender Bond))
BIDDER INFORMATION
BUSINESS NAME ADDRESS LICENSE #
POINT OF CONT
ACT
NAME POSITION
DIRECT PHONE #
We would like to submit our bidding price above with the attached contract.
※ Attachment: Contract document
. . 2021.
