OPEN BID INVITATION [SECURITY SERVICE]
April 29, 2021 Embassy of the Republic of Korea
1. Description
Project Title Security service officers at the Korean Embassy and Residence Project Site Office building and residence at the Korean Embassy premises Contract Period June 1st 2021 ~ May 31st 2022
Task Description Refer to attached ‘Task Instructions (Security Service)’
Bid Opening Date Sunday, May 1st 2021
Bid Closing Date Friday, May 14th, 2021
Announcement of Bid
Result Friday, May 21st, 2021
Project Cost RM240,000 (including tax)
2. Qualification
A. Business with valid business license and security agency license under Malaysian law as of bid opening date
B. Business which is not classified as inappropriate business entity under Malaysian law C. Business which is able to carry out the duties set out in the attachment (Task
Instructions), and business with experiences of providing security services to diplomatic corps in Malaysia will be preferred
D. Business which is engaged in liquidation, M&A, disposal and legal composition/court receivership is not allowed to bid
3. On-site Orientation
A. This project does not provide any on-site orientation. Please visit the embassy for site survey before joining the bid.
B. Any liabilities arising from failure to perform the above will be borne by the bidder.
4. Bid Procedure
A. E-mail the registration form and required documents to korem-my@mofa.go.kr or submit by post.
B. Integrity Pact has to be signed.
5. Required Documents
A. Registration Form (Attached [Form 1])
B. Brief Portfolio (Performances for the last 3 years including the amount; Free-format) C. Financial Statements (include credit rating, if any) for the year 2020
D. Business license, security agency license, security guard training certification issued in Malaysia, approval letter for importation of foreign security workers issued by the Ministry of Foreign Affairs Malaysia
E. Contract which reflects the details set out in the business proposal and task instructions
F. Background check (criminal record) certificate issued by the Malaysian authority and letter of guarantee for every security officers assigned in the contract
6. Bid Decisions
A. Business with highest score above 85 will be awarded the bid after review of their competency in the order of lowest proposal estimate submitted.
B. Successful bidder must sign the contract within 7 days from the day of result announcement.
C. If the first priority bidder turns out to be unqualified for the project or unable to fulfill the contract due to unforeseen circumstances, he/she must submit a letter or waiver. In this case, the next bidder in priority will be evaluated to sign the contract.
7. Bid Evaluation and Scoring Scale
(Unit : points)
Classification Weighted Criteria Score
Limit I. Overall Capability Ratio of performing equivalent or similar projects for
the last 3 years in contrast to the size of business entity 5 II. Approval by
Ministry of Foreign Affairs
Whether the business obtained approval for importation of foreign works from the Ministry of Foreign Affairs
of Malaysia 40
III. Total Estimated Cost
The lower bidding price proposed is obtained the more
points 55
Total 100
Note1) Valuation basis of the performance
Weighted Criteria Rating Score Remarks
Ratio of performing equivalent or similar projects for the last 3 years in contrast to the size of business entity [price base]
A.
Equivalent or similar project
A. 200% and above
B. Above 100%~ Below 200%
C. Below 100%
5 2 0
Performance in the same field (security service in other diplomatic corps) as the contract
8. Bid Bond and Reversion of Amount of Bid Bond to National Treasury
A. Bid bond is exempted for a bidder who falls under the Article 37 (3) of ‘Enforcement Decree of the Act on Contracts to which the State is a Party.’ Considering the
difficulty of obtaining Letter of Guarantee and Guarantee Insurance from the
financial institution and insurance company in Malaysia, bid bond will be exempted as per the Article 37 (3) of ‘Enforcement Decree of the Act on Contracts to which the State is a Party.’
B. However, bidders exempted from the bid bond must submit the Memorandum of Bidding Payment in order to ensure the payment of an amount corresponding to the amount of the bid bond as per the Article 37 (4) if the Act. In the events for the reversion to the National Treasury arise under the provisions of Article 9 (3) of the Act, the bidder must immediately pay the bid bond (5/100 of the tendered amount) in cash.
9. Others (Examples)
A. Bidders must be fully aware of all the particulars related to the project before they participate in the bid. If you have any inquiries, please contact the person in charge first before submitting your bid. It is the bidder’s responsibility for not understanding the project properly before joining the bid.
B. Successful bidder must sign the contract within 7 days from the date of result announcement. The bidder must sign the Security Oath and Integrity Pact.
C. Should you have further inquiries on bidding, please contact the following person:
- Mr. Mun Kyung Nam, First Secretary (knmun07@mofa.go.kr)
29 April 2021
Embassy of the Republic of Korea in Malaysia
[FORM 1] BIDDING REGISTRATION
※Please fill in the applicable blanks
BUSINESS INFORMATION
NAME OF BUSINESS
BUSINESS REGISTRATION
NO.
ADDRESS PHONE
NUMBER
CEO IC NO.
BIDDING INFORMATION
BIDDING
INVITATION NO. BIDDING DATE
PROJECT DESCRIPTION
BIDDING PRICE RM
REPRESENTATIVE OFFICIAL SEAL
I DELEGATE ALL THE AUTHORITY FOR BIDDING TO THE FOLLOWING
REPRESENTATIVE.
NAME:
IC NO:
THE OFFICIAL SEAL THAT WILL BE USED IS AS FOLLOWS:
OFFICIAL SEAL
We, as a qualified business, would like to participate in the open bid the Embassy of the Republic of Korea. We agree with all the conditions and procedures announced in the open bid invitation, and thus submit all the required documents to enter the bid.
Attachments : 1. A copy of document proving the qualification to enter the bid
2. A copy of document certifying that the seal is registered or certificate of authentic signature 3. Document of undertaking to pay the bid bond
4. Other required documents mentioned in the bid invitation
. . 2021.
NAME ________________________________ (SIGNATURE)
TO THE EMBASSY OF THE REPUBLIC OF KOREA
<MEMORANDUM OF BIDDING PAYMENT>
MEMORANDUM OF BIDDING PAYMENT
BIDDING INVITATION NO :
BID OPENING DATE :
PROJECT DESCRIPTION : Security service officers at the Korean Embassy and Residence
BID BOND RATE : 5% of the bidding price
BID BOND AMOUNT : RM
PAYMENT METHOD : Memorandum of bidding payment
I hereby acknowledge that I have been exempted from paying bid bond as per Article 37 (3) of ‘Enforcement Decree of the Act on Contracts to which the State is a Party.’ In the events for the reversion to the National Treasury arise under the provisions of Article 9 (3) of the Act, I will immediately pay the bid bond in cash within 30 days from the event. I
guarantee that I will not make a claim against or appeal against reversion to the National Treasury in relation to any unfavorable action which may be taken on the grounds that I have not complied with the above conditions.
. . 2021
Business Name : (Seal) CEO :
Address :
TO THE EMBASSY OF THE REPUBLIC OF KOREA
