OPEN BID INVITATION [Checking Calibration and Reinforcement of Building Electrical Main Supply and Main Panel (MSSB)]

[Checking Calibration and Reinforcement of Building Electrical Main Supply and Main Panel (MSSB)]

4^th December 2020 Embassy of the Republic of Korea

1. Description

Project Title Checking calibration and reinforcement of building electrical main supply and main panel (MSSB)

Project Site Office & Residence building at the Korean Embassy premises.

Project/Work Period

*To be discussed (TBD)*

- Please contact 03-4251 2336 for further information and clarification.

Scope of Work

 Calibration low voltage MSSB and servicing MSSB breaker and equipment in LV room.

 Checking underground cable from MSSB to main DB.

 Checking existing lighting protection.

 To reinforce above equipments if necessary.

Repairing Defects

 Pay deposit for repairing defects (3% of contract amount) or submit guarantee insurance policy for repairing defects

 Defect inspection will be conducted twice a year within the defects liability period (3 years) and repairs should be done in case defects are found within this period.

Estimated Price

Estimated cost around : RM 120,000.00 – RM 300,000.00

*To be discussed (TBD)*

- Please contact 03-4251 2336 for further information and clarification.

Delay Damages

 In case the execution of contract is delayed without proper explanation, [contract amount*number of delayed days*0.5/1000] should be paid

Bid Submission Due Date 8^th December 2020

Bid Announcement Announced individually via e-mail or phone call after 09^th December 2020.

2. Qualification

i. Business with valid business license under Malaysian law as of bid opening date.

ii. Business which is not classified as inappropriate business entity under Malaysian law.

iii. Business which is engaged in liquidation, M&A, disposal and legal composition/court receivership is not allowed to bid.

iv. Business which is able to carry out the duties set out in the attachment (Scope of works), and business with experiences of providing professional landscape maintenance services will be preferred.

3. On-site Orientation

i. On-site orientation is possible upon discussion

4. Bid Procedure

i. E-mail the registration form and required documents to [email protected] or post by registered mail.

ii. Integrity Pact has to be signed.

iii. Fair contract pact has to be signed.

5. Required Documents

i. Registration Form (Attached [Form 1]).

ii. Company Introduction and Brief Portfolio (Performances for the last 3 years including the amount; Free-format).

iii. Business license or certification issued in Malaysia.

iv. Proposal and contract (draft).

v. Bid Deposit (5% of the estimated price) or Letter of Undertaking to Pay Bid Deposit.

6. Bid Decisions

i. Successful bidder must sign the contract within 10 days from the day of result announcement.

ii. If the first priority bidder turns out to be unqualified for the project or unable to fulfill the contract due to unforeseen circumstances, the next bidder in priority will be evaluated to sign the contract.

7. Bid Bond and Reversion of Amount of Bid Bond to National Treasury

i. Bid bond is exempted for a bidder who falls under the Article 37 (3) of

‘Enforcement Decree of the Act on Contracts to which the State is a Party.’

Considering the difficulty of obtaining Letter of Guarantee and Guarantee Insurance from the financial institution and insurance company in Malaysia, bid bond will be exempted as per the Article 37 (3) of ‘Enforcement Decree of the Act on Contracts to which the State is a Party.’

ii. However, bidders exempted from the bid bond must submit the Memorandum of Bidding Payment in order to ensure the payment of an amount corresponding to the amount of the bid bond as per the Article 37 (4) if the Act. In the events for the reversion to the National Treasury arise under the provisions of Article 9 (3) of the Act, the bidder must immediately pay the bid bond (5/100 of the tendered amount) in cash or bid deposit will be confiscated to the Embassy.

8. Others (Examples)

i. Bidders must be fully aware of all the particulars related to the project before they participate in the bid. If you have any inquiries, please contact the person in charge first before submitting your bid. It is the bidder’s responsibility for not understanding the project properly before joining the bid.

ii. Successful bidder must sign the contract within 10 days from the date of result announcement. The bidder must sign the Security Oath and Integrity Pact.

iii. Should you have further inquiries on bidding, please contact the following person:

- Mr. Nho Jaehee, Second Secretary

No. Tel : 03-4251 2336 Email : [email protected]

 The Contractor is not allowed to hire the third party subcontractor, if necessary, the contractor shall inform and permission on this matter from the Embassy.

26^th November 2020 Embassy of the Republic of Korea in Malaysia

[FORM 1] BIDDING REGISTRATION

※Please fill in the applicable blanks

BUSINESS INFORMATION

NAME OF BUSINESS

BUSINESS REGISTRATION

NO.

ADDRESS PHONE

NUMBER

CEO I/C NO.

BIDDING INFORMATION

BIDDING INVITTAION

NO.

BIDDING DATE

PROJECT DESCRIPTION BIDDING PRICE $

REPRESENTATIVE OFFICIAL SEAL

I DELEGATE ALL THE AUTHORITY FOR BIDDING TO THE FOLLOWING REPRESENTATIVE.

NAME :

I/C NO :

THE OFFICIAL SEAL THAT WILL BE USED IS AS FOLLOWS:

OFFICIAL SEAL

We, as a qualified business, would like to participate in the open bid the Embassy of the Republic of Korea.

We agree with all the conditions and procedures announced in the open bid invitation, and thus submit all the required documents to enter the bid.

Attachments :

1. A copy of document proving the qualification to enter the bid.

2. A copy of document certifying that the seal is registered or certificate of authentic signature.

3. Document of undertaking to pay the bid bond (only for exempted bidder).

4. Proposal and contract draft.

5. Business License and SSM registration.

. 2020

NAME ____________________________________ (SIGNATURE)

TO THE EMBASSY OF THE REPUBLIC OF KOREA

MEMORANDUM OF BIDDING PAYMENT

BIDDING INVITATION NO. :

BID OPENING DATE :

PROJECT DESCRIPTION :

BID BOND RATE : 5% of the bidding price

BID BOND AMOUNT : $

PAYMENT METHOD : Memorandum of bidding payment

I hereby acknowledge that I have been exempted from paying bid bond as per Article 37 (3) of ‘Enforcement Decree of the Act on Contracts to which the State is a Party.’ In the events for the reversion to the National Treasury of the Republic of Korea arisen under the provisions of Article 9 (3) of the Act and the elapse of time(over 10 days) for contract after being informed for contractor, I will immediately pay the bid bond in cash within 30 days from the event. I guarantee that I will not make a claim against or appeal against reversion to the National Treasury in relation to any unfavorable action which may be taken on the grounds that I have not complied with the above conditions.

December 2020

Business Name : (Seal)

CEO :

Address :

TO THE EMBASSY OF THE REPUBLIC OF KOREA