Parliamentary Activity and Motions

3.7.10.e. Regional Projects Officer;

3.7.10.f. Chairperson of the Reception Committee.

3.7.12. To receive and, if approved, adopt the annual report of the:

3.7.12.a. Contact Persons of member organisations.

3.7.13. To receive and, if approved, adopt the annual report of the:

3.7.13.a. Regional financial report;

3.7.13.b. Budget for the upcoming year.

3.7.14. Nomination acceptances for the Chairperson of the Regional Office;

3.7.15. Election of the Regional Working Group for the upcoming year;

3.7.16. Discussion of official statements and declarations;

3.7.17. Policy statements;

3.7.18. Election of the member organisation to host an upcoming Regional Symposium;

3.7.19. Any incoming motions;

3.7.20. Any other business;

3.7.21. Closure of the meeting.

For this motion to pass, a two-thirds majority, as defined in Article 7.2., is required;

4.1.6.h. A motion to reconsider an election. This motion must be made the same day as the election that is to be reconsidered. If the motion to reconsider is passed, the original election shall be re-debated and re-voted upon. For this motion to pass, a two-third majority is required;

4.1.6.i. A motion to suspend the Standing Orders in part or in whole;

4.1.6.j. A motion to resume the Standing Orders in part or in whole;

4.1.6.k. A motion to challenge the Chairperson’s ruling. A public statement can be presented to the Assembly. If the motion is carried, the Assembly expects the Chairperson to adapt their ruling. For this motion to pass, a two-thirds majority, as defined in Article 7.2., is required;

4.1.6.l. A motion of censure on a person. If carried, the person shall abstain from comments on a specific subject and they shall be immediately removed from the room. For this motion to pass, a two-thirds majority, as defined in Article 7.2., is required;

4.1.6.m. A motion to hold a vote of “no confidence” in the Chairperson. If carried, the discussion and election of the new Chairperson shall be chaired by one of the Executive Committee members;

4.1.6.n. A motion to vote on the motion as a secret ballot;

4.1.6.o. A motion to conduct a closed discussion.

4.1.7. The procedural motions that may be used during elections are as described in Articles 4.1.5.a., 4.1.5.c., 4.1.5.g., 4.1.5.h., 4.1.5.i., 4.1.5.j., 4.1.5.k., 4.1.5.l. of the Standing Orders.

4.2. Motions:

4.2.1. All motions, excluding procedural motions and amendments to a submitted motion, must be submitted in writing to the Motions Committee not later than midnight of the day preceding the final Assembly session.

4.2.2. All motions, excluding procedural motions and elections, shall have the following structure: “This the [nth] IPSF General Assembly [action] the [object]

to [main content] which shall be achieved by [date].”.

4.2.3. Motions accepting reports and applications for membership of IPSF shall be preceded by the words: “This the [nth] IPSF General Assembly accepts and adopts the reports of ...” or “This the [nth] IPSF General Assembly accepts (organisation, nation) as a Full Member/Member in Association of IPSF and welcomes them to the Federation.”.

4.2.4. The Executive Committee may propose motions which do not need to be seconded. All other motions must have a proposer and a seconder of member organisations from different nations. Proposers to whom voting rights were delegated by another member organisation cannot use those rights to second their own motion.

4.2.5. Once a motion has been seconded, the proposer and the seconder shall have the right to speak and the motion shall then be open for discussion.

4.2.6. Once a procedural motion to close discussion has been passed, a concluding statement in for and against the motion may be given, if requested. No new information may be given after closing the discussion. The proposer and the seconder cannot propose nor second the procedural motion to close discussion.

4.2.7. Coloured cards shall be distributed to all attendees during an Assemby for informal voting and expression of agreements and disagreements.

4.2.8. The Chairperson shall have the right to move directly to voting on the motion if:

4.2.8.a. There is no discussion on the motion or;

4.2.8.b. There is no further discussion on the motion.

4.2.9. Upon the request of an Official Delegate, the Chairperson may grant an intra- delegation discussion for a stated period of time to enable discussion on the motion within a delegation.

4.2.10. A motion is withdrawn when:

4.2.10.a. The proposer is not present at that session of the Assembly;

4.2.10.b. The proposer and/or seconder withdraw.

4.2.11. Any motion that is withdrawn may be proposed by other delegates or the Executive Committee.

4.3. Amendments:

4.3.1. An amendment may be incorporated into a motion immediately with the approval of the proposer and the seconder of that motion. In all other cases, the amendment must be moved, seconded and discussed in accordance with the procedure for motions.

4.3.2. An amendment to a motion becomes the property of the proposer of the original motion provided they accept the amendment.

4.3.3. If the amendment is not accepted by the proposer of the original motion, then the amendment becomes the property of the proposer of that amendment. If the amendment is passed, the motion becomes the property of the proposer of the amendment.

4.4. Closed discussion:

4.4.1. Closed discussion shall be held in the following way:

4.4.1.a. All access doors to the General Assembly hall shall be closed and locked until the end;

4.4.1.b. All electronic devices must be switched off and delegates shall refrain from using them;

4.4.1.c. Live streaming shall be turned off;

4.4.1.d. No one shall enter the room for the whole length of the closed discussion;

4.4.1.e. A designated person must guard the doors in order to guarantee that they will be closed for the whole duration of the closed discussion.

4.5. The current edition of “Robert’s Rules of Order, Newly Revised” shall be the definitive source of parliamentary law on all points not covered under the Standing Orders. In the event the Standing Orders are unclear, the current edition of “Robert’s Rules of Order, Newly Revised” shall be used to provide clarification on proper procedure.