Reference tool for assessing the available data sources and procedures adopted by the national services in Libya
(25 July 2014 version)
National agency
Department/unit/sector Respondent
Function Phone Email Skype Date
Contact person(s) for requests of clarification: __________________________
A. Topics/areas of responsibility and data management
Please report the topics/areas such as the border crossing/control, visa, immigration, immigration for employment, immigration for study, emigration, emigration for employment, emigration for study, population and civil registration, acquisition/loss of citizenship, irregular migration, forced migration, trafficking in human beings, asylum, return and readmission, integration of migrants, support to diaspora, remittances…
Topic/area and subcategory data source, register or database
no. name
e.g.: Immigration (short/long
term, for foreigners) 1 Register of residence permits
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B. Description of data sources
For each relevant data source, register or database, please provide as far as possible the following information:
1. Name of data source, register or database
2. Main legislative provisions involved in the data registration/collection (e.g.: initial provisions, recent evolution, upcoming changes)
3. Procedures involved in the data registration/collection
(e.g.: modality for entering/leaving the country, number of registration points, adoption of forms, coding of variables, type and validity of permission/
order, attribution of personal identification numbers, application/execution modalities, duration of process, necessary documents, costs, conditions for specific categories of persons such as unaccompanied minors, minor children and other family members, measures for information to the public, feedback from the public, renewal of permission, changes of status – when permission depends on a new reason, notification of movements and de-registrations from system, administrative checks)
4. Reference population, coverage and definitions
(e.g.: foreigners/nationals, legal/irregular migrants, other distinctions, subcategories, geographical coverage, relevant definitions)
5. Type of registered/collected information
(e.g.: type of event/permission/order, name, sex, date of birth, place/country of birth, citizenship, information on the permission – first issuance / renewal, validity, reason…)
6. Availability, timeliness and reliability of data
(e.g.: frequency of registration/updating – if continuously, daily, weekly, …, annually or other, time series, evaluation of data accuracy, reliability and quality, recurrent missing information)
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7. Level of computerization and features of data collection/registration
(e.g: fully automated, partially automated, paper records / locally or centrally stored, ICT infrastructure and means, existence of formal instructions for registration, structure and accessibility of the recorded data, software adopted for data registration and processing – if commercial product or self-developed application, data protection issues, planned/wished developments of system)
8. Linkage with other data sources
(e.g.: updating of information/status, communication with other sources within and outside the same department/unit/service, common work programs or projects)
9. Production of statistics
(e.g.: tables/variables and indicators, reason and frequency of production – if upon request, regularly on annually or other, last reference period/date, methods and tools for data processing and tabulation)
To possibly provide the set of published/available tables with historical series of the main totals/indicators and statistics based on the collected data in the breakdown by main variable (e.g. table on number of residence permits by type/duration, age group and country of citizenship issued during the year 2013)
10. Use and sharing of data/statistics
(e.g.: if disseminated/published or not, for which internal and external users – i.e. other national services, the public, mass media, national users, other countries’ agencies and international organizations, frequency and means of publication/transmission, definitions and classifications, compliance with international recommendations extraction of micro data, type of data analysis and reporting)
11. Links/references to public information
(e.g.: websites presenting tables, metadata, titles of reports)
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C. Infrastructure, human resources and financial means
Please provide as far as possible the following information, eventually distinguishing by data source or responsible unit/service where applicable.
1. Premises, infrastructure and IT means
(e.g.: number, type and general conditions of occupied premises, existence of and accessibility to computer and other machines, communication and data transmission facilities – LAN, Internet, email system, specialized programmes, procurement, maintenance and reparation issues, outsourcing, requirements for the accomplishment of current tasks, planned developments and needs)
2. Staff
(e.g.: evolution, repartition by offices/territorial levels, characteristics – age, gender, education level, geographical provenance, skills, type of activity, type of recruitment, …, level of pay, commitment, opinion about salary, mandate, tasks, work premises and conditions, staff turnover, participation in training courses, events, relationship and cooperation with staff of other authorities, knowledge of other countries’ systems, staff needs)
3. Cooperation
(e.g.: synergies/collaboration with other national authorities/services, international institutions and bilateral donors, inter-institutional working groups)
4. Budget
(e.g.: evolution, repartition by main items – staff, premises, IT equipment, other equipment, …, access to external funding, opinion about budget, areas of more/less concern)
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Annex 1 – List of migration management procedures
The following list, which is not exhaustive, intends to help the respondents to the questionnaire in identifying the topics/areas and its sub-categories of responsibility for their department/unit/service.
1 Border control Passport control at the border 2 Border control Immigration control at the border 3 Border control Registering border crossing and/or
border card data
4 Border control Apprehension of irregular migrants at borders 5 Border control Use of falsified travel documents for entering
the country
6 Border control Refusal to entry at border
7 Visa Issuing visas abroad
8 Visa Issuing visas at the border
9 Visa Issuing visas inside the country
10 Visa Registering foreigners for temporary stay 11 Immigration Registering immigrating nationals 12 Immigration Registering foreigners for temporary/
permanent residence
13 Immigration Issuing or renewing residence permits to foreigners
14 Immigration for
employment Issuing permits to employers to hire foreigners 15 Immigration for
employment Issuing or renewing work permits to foreigners 16 Immigration for study Issuing permits to foreigners for education
purposes
17 Emigration Deregistering emigrating nationals 18 Emigration Deregistering foreigners for
temporary/permanent residence 19 Emigration for
employment Issuing permits to nationals for employment abroad 20 Emigration for study Registering foreign education of nationals
21 Irregular migration Apprehension and identification of irregular migrants within the country
22 Irregular migration Detention of irregular migrants 23 Irregular migration Detection of irregular migrants at exit
24 Irregular migration Issuing orders to leave the country to irregular migrants
25 Irregular migration Deportation of irregular migrants 26 Irregular migration for
employment Control over foreigners’ employment 27 Irregular migration for
employment Issuing sanctions to employers 28 Asylum Registering asylum applications 29 Asylum Decisions on asylum applications
30 Asylum Granting refugees status to asylum-seekers
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31 Asylum Granting other status to asylum-seekers
32 Asylum Issuing documents to asylum-seekers or refugees 33 Asylum Appeals to negative decisions on asylum application 34 Return and readmission
of nationals Support to readmitted nationals at borders 35 Return and readmission
of nationals Processing readmission applications and taking decisions
36 Return and readmission
of nationals Reintegration of readmitted nationals 37 Return and reintegration Facilitating return and integration of foreign
migrants in the countries of origin 38 Acquisition/loss
of citizenship Registering applications for acquisition of citizenship
39 Acquisition/loss
of citizenship Decisions on acquisition of citizenship 40 Acquisition/loss
of citizenship Decisions on denunciation of citizenship 41 Acquisition/loss
of citizenship Decisions on citizenship loss Annex 2 – Glossary
Please refer to the relevant definitions from the IOM publication Glossary on Migration (Second Edition) in Annex I of the study or its full version at http://publications.iom.int/bookstore/index.php?main_page=product_
info&cPath=56&products_id=1380
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